As of 2021, over 74 million US residents were living in HOA communities.
A homeowners association can do a lot for a neighborhood to make it a better place for all residents. However, HOA boards often struggle to stay on top of things. A professional community association management company can offer various services to help an HOA board keep up with their responsibilities effectively.
Let's take a look at some key tips that can help you manage an HOA community.
Specify Your Goals
One of the key elements of effective HOA management is knowing your goals. These will help ensure everyone involved knows what they're working towards.
These goals can be discussed at HOA meetings, and being specific is ideal. You can review goals regularly to ensure the community is on track and determine if any changes need to be made.
Maximize Your Staff
When one person tries to take on too many responsibilities, they often become inefficient. As a community association manager, you can create lists of tasks and delegate them to different team members. This will help keep everything running smoothly, and you can oversee everything to ensure everyone is always on the same page.
Engage With the Community
Community engagement is vital for an HOA. You can use various communication channels to make sure people aren't left out and everyone's voice is heard. This will help build a stronger community which is one of the main purposes of an HOA.
Effectively Enforce Policies
Policies are in place to help resolve conflicts and ensure everyone in the community is treated fairly. It's important to enforce these effectively so that people aren't getting away with breaking the rules. Make sure you enforce things evenly without any bias towards certain residents.
Be Efficient in Board Meetings
Everything discussed in board meetings can impact a community, so being efficient is key. Ensure meetings have an organized structure so that there's no confusion as to what's going on and sessions don't run over time. It's good practice to send out agendas before meetings take place so all board members know what to expect and have time to prepare.
Simplify Payments
Dealing with finances can be difficult, so you should work to keep things as simple as possible. Make it easy for residents to pay their HOA fees as this will keep them happy and reduce the risk of late/missing payments. You can implement an online system that allows them to pay fees, see their payment history, set up recurring payments, and more.
It can be good to maintain a reserve fund just in case there are any issues. These funds could be very helpful during an unexpected emergency.
Professional Community Association Management
Managing an HOA community is no small task, but with the right approach, you can ensure everything is covered. Working with a professional community association management company is one of the best ways to make sure you can handle all of your responsibilities effectively.
PMI Broward Sunrise provides association management services throughout Fort Lauderdale and the surrounding communities. We have decades of experience and are on hand to provide assistance 24/7. Take a look at our association management page to find out more about our capabilities.
