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Greater Fort Lauderdale is undoubtedly a paradise for sea-goers and warm-weather lovers. It boasts miles and miles of smooth-sand beaches, a year-round average temperature of 77° F, and 3,000 hours of sunshine.
However, those features also put buildings at a higher risk of damage and degradation. Salty air, sunshine, and humidity can all hasten material degradation.
So, as a Fort Lauderdale rental property owner, you must prioritize maintenance coordination.
To that end, we created this guide sharing property upkeep strategies. Read on to learn the top maintenance coordination techniques you should master today.
Create a Maintenance Schedule
Creating a robust, well-structured schedule is the first step to effective property maintenance planning and coordination. To create one, list all the upkeep tasks you need to do, such as:
- Comprehensive property inspections
- Lawn and landscape upkeep, including mowing and pest control
- HVAC cleaning
- Cleaning of plumbing drains
- Roof and gutter cleaning
- Power washing the exterior
Next, indicate the frequency of these tasks. For example, you should schedule mowing tasks weekly during summer and fall, bi-weekly in the spring, and every three to six weeks in the winter. On the other hand, you can plan for HVAC upkeep every spring (for the AC) and fall (for the heating component).
Inform Tenants About Maintenance Schedules
Notifying tenants about maintenance in advance is one of the most crucial property management tips all landlords should follow. In Florida, the law states that all notices to and from a landlord must be in writing. You must then mail or hand deliver it to them.
Ideally, your tenants should get the notice at least 24 hours prior or, if possible, a few days before. That gives them enough time to respond and agree. Or, if they are busy, they can request another date.
Use an Online Portal for Reminders
To further simplify maintenance coordination, consider investing in an online portal. That way, you can communicate with your tenants online using a centralized platform.
You can use the portal to send reminders about maintenance schedules to your tenants. It's also a good idea to upload a copy of your maintenance schedule here. That allows you to be more transparent, while your tenants can use it as a guide to help them ensure they can accommodate the schedule.
Work With Property Management Pros
Do you have a hectic personal or professional schedule? If so, it may be best to outsource property maintenance tasks to experts.
A professional property management company can handle all your property upkeep needs. They'll coordinate schedules with tenants and oversee inspections, maintenance, and repairs. Rest assured that reputable managers only work with licensed and vetted contractors.
Simplify Property Maintenance Coordination
Remember: Effective maintenance coordination starts with creating a robust schedule. You must also notify tenants in advance, and you can send them reminders using an online portal.
If you don't have time to handle your property's upkeep, a property manager can happily do it on your behalf. That's what our full-service property management company, PMI Broward Sunrise, can do for you.
We serve Fort Lauderdale homeowners, associations, and association board members. Our president, Frank Zangara, has over 30 years of mechanical and construction experience.
Speak with us today to learn more about how we can improve your property's management!
