There are dozens of recognized neighborhood associations in Fort Lauderdale, making it one of America's top cities for HOAs. While this can be a major boon for community development and satisfaction, there is also room for error.
If your members have expressed frustration with your HOA, it's time to reevaluate your HOA meetings. Are your members feeling heard? Do they understand what their dues cover?
We're here to help Fort Lauderdale HOA boards go from mediocre to superb. Today, we're going to talk about how to arrange and prepare for successful HOA meetings.
Read on for the best HOA meeting tips from community association managers.
Prepare an Agenda
There are several different types of HOA meetings, from the big annual meeting to HOA board meetings to emergency meetings. If you want to keep your HOA meetings on track, it's important to understand and communicate what the meeting is about.
An agenda should include everything from reporting the minutes from your last meeting to covering specific information to holding a vote or opening up the meeting to questions. Ideally, you should be able to accomplish everything you set out to accomplish in one hour or less. The right community partner can help you with setting a meeting agenda that will keep every meeting running smoothly.
Encourage Turnout
HOA meeting turnout is a good reflection of community satisfaction and engagement. If no one shows up to your meetings, it means that your community members feel disinterested and disengaged. If every meeting is packed to the rafters with frustrated neighbors, it means that your community does not feel properly represented by your HOA board.
Ultimately, strong and consistent turnout yields the best results. In fact, you may need a quorum of at least 30% of your community to hold a legitimate vote. Consider offering incentives like raffle tickets, holding virtual HOA meetings, and inviting appealing guest speakers to increase engagement.
Organize Your Documents
If you don't show up to your HOA meetings in an organized fashion, you're sending the signal that your HOA board isn't adequately prepared. Always keep financial records, HOA meeting minutes, and other important documents organized. Send any documents that are relevant to your HOA meeting out to community members in advance.
Easy access to important information makes it easier to stay on track. It also gives you the ability to answer tough questions or make informed choices. The right HOA management company can improve your organization and help you arrange every HOA meeting.
Master HOA Meetings for Community Satisfaction
HOA meetings can make or break your HOA reputation. If you find that community satisfaction is low, it's time to find a new approach to your meetings. Use these tips to get started and become a better representation of your community.
Do you need help making your HOA stronger and more productive? PMI Broward Sunshine has years of experience and state-of-the-art technology that will enhance your HOA. Contact us to learn more about how we can bring your HOA to new heights.
